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Employee Resources

CRITICAL EMPLOYEE INFORMATION
Copy Code Lookup Utility Beginning September 16th 2014 all copiers will require a "copy code" for use.  Your copy code can be encoded on your employee ID badge.  If your badge has not been encoded with your code you may use this utility to find your copy code so you can enter it at the copier.
How To Use The Copier "Print & Copy Control" System This PDF file shows how to swipe a badge or enter a code into the "Print & Copy Control" system on all copiers.
Website Changes Please submit requests for web site edits to helpdesk@gccaz.edu, and include a link to the page that needs to be changed.
Update My Employee Page Use this form to submit a biography, areas of expertise and a link to your own website on your employee page. This form pulls information from the MEMO/PAT tool; read these directions of how to update MEMO/PAT (.pdf) and other resources that display data on your employee page. 
DISTRICT RESOURCES
 LINK Description
BOExi Reporting tool
Canvas Canvas Course Management System
CFS Web Financials College Financial System - Web Financials
CFS (E-Business Suite) College Financial System - Application for generating requisitions
HRMS Human Resources Management System including Time & Labor
MEMO/PAT Personal Admin Tool, change MEID password, etc.
SIS Student Information System *** Open with IE, Firefox or Safari browsers ***

HUMAN RESOURCES (HR)
 LINK Description
Dial Directory Search for an Employee, Distribution List or Service Account.
Employment for Adjunct Faculty How to apply for MCCCD adjunct faculty job postings.
Employment for Faculty and Staff Current MCCCD job openings and how to apply.
Employee Benefits Benefits information, and the monthly Member Matters newsletter.
Handbook for Faculty & Staff  
Employee Email Log-in Google Apps email and calendar
Employee Recognition Awards Nominations and past recipients.
Human Resources Dept. GCC Human Resources works closely with the MCCCD office in the areas of benefits, retirement, and other services for GCC faculty and staff.
Order Business Cards   Business Card, Letterhead and Name Badge Requests.
Tuition Waivers Tuition waiver handbook, rules, and eligibility. Full-Time Board-approved  employees and their dependents are eligible for up to 12 credit hours per semester.

ADMINISTRATIVE SUPPORT SERVICES
LINK DESCRIPTION
Business Services Budget and financial planning, auxiliary services, cashier's services for employees and fiscal office forms.
Campus Bookstore Follett Bookstore
College Advancement Services Communications, marketing and advertising, media relations, PIO, public relations, graphic design, speakers bureau, and GCC logos.
Copy Code Lookup Utility Copiers require a "copy code" for use.  Your copy code can be encoded on your employee ID badge.  If your badge has not been encoded with your code you may use this utility to find your copy code so you can enter it at the copier.
How To Use The Copier "Print & Copy Control" System This PDF document shows how to swipe and ID badge to use a copier and how to enter a copier code manual.
Copy Center and Mail Center Photocopies, intercampus and outgoing mail. Visit the Copy Center for 25+ copies. For 1 to 25 copies use any copy machine (and your Dept. PIN number).
CTLE The Center for Teaching, Learning and Engagement offers training on college systems like Canvas, College Financials System (CFS) and Google Apps, and supports faculty with classes and training.
Facilities Management Maintenance and operations (M&O), facility use and rental, work order requests, receiving and property control.
Furnishings Management Furnishings Management supports the furniture, fixtures, and equipment (FF&E) initiatives outlined in the College Master Plan.
IRPC Integrated Resource Planning Committee
Public Safety (Security) Main Campus Safety Office(623) 845-3535, is located just north of the Math building and south of the Life Science Annex Building. North Campus Safety Office(623) 845-4111, is located on the far eastern side of campus by the classroom commons.
Receiving Department Requests for printer paper, delivering and accepting packages, receiving and invoicing recordsinventory & property control, sending out UPS packages.
Recycle Program What is recyclable? Green Efforts, Commingled Recycling, Request Recycle Pick-up, Zero Waste Program, Main Campus recycling stations, North Campus recycling stations.
Reserve a Meeting Room or Space Use the 25Live scheduling system to check room availability or to request meeting or event space.
Reserve a Vehicle A fleet of vehicles is available for use on a first-come, first-served basis, for official College/District business.
Resource Development How to donate property, make a financial gift, create a Scholarship or Endowment. View college initiative and scholarship programs.
Strategy, Planning and Accountability (SPA) Facts at a Glance, Enrollment Monitoring Report (EMR), Compliance Repository, Strategic Planning Task Force (SPTFr), Strategic Plan, Needs Analysis Survey, Accreditation, National Center for Education Statistics IPEDS, Course Capacity, and Surveys.
Trip Reduction Program Reduce air pollution by reducing drive-alone trips to the campus. This site offers information on other ways to get to campus: carpool, vanpool, bicycle, bus and compressed schedule options.

HELPDESK & TECHNOLOGY SUPPORT
 LINK Description
eGCC Basics Basic guides and self-paced tutorials designed to introduce you to many of the basic computing skills you'll need at Glendale Community College.
Employee Technology Resources Academic Software Discount Purchasing Program, Know Your Technology Resources Online Orientation, Remote Computer Access, Guides, Pearson Nursing Software Support, HRMS Training Materials, Secure Access Requests (SIS.HRMS.CFS).
District Helpdesk Technology Support Services Center (DSSC).
GCC Technology Services Technology Acquisitions and Inventory, Hardware Repair and Maintenance Services.
Technology Check-Out  Laptops and other equipment are available to employees for short-term checkout.
College Network Operations Network Operations, Infrastructure Support
College Applications Services (CAS) Customized technology, website design and development, training.
MCCCD Technology Resource Standards General Responsibilities, Use of Non-MCCCD Technology, Prohibited Conduct, Review and Approval of Alternate E-Mail Account Systems, Information Accuracy and Marketing Standards, Complaints and Violations.
Help Desk System Rio Help Desk System (helpdesk.riosalado.edu/Admin/GetLogin.asp)
OIT Change Management System OIT Change Management System (login required)

FACULTY SUPPORT
 LINK Description
Adjunct Faculty In the Loop: Onboarding, professional growth funds, training, Adjunct Faculty Handbook. 
Change of Master Schedule Change of Master Schedule
Class Modification Form Use this form when requesting to move a class temporarily, into a room other than what was normally scheduled. For activity occurring outside normal class time, e.g. supplemental instruction, review session, open lab, etc., please submit your request through 25Live.
Committees and Professional Assignments Full-time faculty members activities as assigned by the Faculty Senate President and the administration.
Course Rosters Course Rosters
Curriculum Development Handy resources to help you with your curriculum tasks.
Curriculum Search Search the CCTA website for course outlines and curriculum.
Directory of Instructional Departments A directory of residential faculty and department secretaries by division.
eCourses (Faculty Content)   GCC's guide to all things eCourses.
Faculty Professional Growth Maricopa Center for Learning and Instruction (MCLI) is dedicated to supporting faculty and adjunct faculty professional growth and advancing teaching and learning by working collaboratively with faculty to provide quality services, programs, and resources. 
FERPA Tutorial How to maintain the privacy of your student records. FERPA prohibits administrators and faculty from improperly disclosing student information.
Seamless Student Experience (SSE) No Late Registration begins Fall 2013. Also see the MCCCD SSE project workgroup site (log in with "mcccd-org\MEID")  
Student Behavior Responding to, and reporting, disruptive or threatening student behavior. Actions resulting in Disciplinary Probation and Suspension can include cheating, plagiarism, threatening the personal safety of others with actions or words, violation of computer usage such as the internet.
Teaching and Advising Students with Disabilities The Disability Resources and Services department provides faculty with teaching and advising resources in addition to tips for working with interpreters and students who are deaf.

CALENDARS
  LINK Description
Events Calendar 25Live calendaring tool displays reserved locations for arts, athletics, employee events, external organizations, GCC North events, public events, and student events.
Academic Calendar and final exam schedule The 2014-2015 calendar applies to classes held at all locations.

EMPLOYEE NEWS, STORE and ORGANIZATIONS
 Link Description
AFA Maricopa Adjunct Faculty Association
Gaucho+ Sign up to receive employee news.
Employee Store A Maricopa District resource for discounts on entertainment, sporting events, cell phone services and more.
Faculty Senate Serves as the exclusive representative of the faculty
MAT Management, Administration & Technology employee group
PSA Professional Staff Association employee group
WLG Women's Leadership Group is open to all campus employees.

 

Employee News

Published: October 3, 2014
Published: September 22, 2014
Published: August 19, 2014