Key Requests

Facilities Management issues keys that control access to buildings, offices, and other lockable areas on campus, including requests for card key access.  Facilities Management is also responsible for issuing cabinet, desk and file drawer keys.  College Technical Services is responsible for issuing media cabinet keys.

Keys are not to be duplicated, loaned or transferred to another employee.  The key holder is personally accountable for all College keys issued to them and for their return upon termination, contract end, or if warranted by a change in job assignment or location.  A GCC Key Return Form (.pdf) must be completed by the employee and returned to Facilities Management along with the keys.

Lost keys will be replaced at a cost of $5.00 per key.  If re-keying is necessary, an additional $10.00 per lock will be assessed and a GCC Re-Key Request Form (.pdf) must be completed and signed by the Department Chair/Manager.  Departments authorizing the issuance of a key are responsible for these costs.  Departments may choose to pass on part or all of the cost to the employee who lost the key. A lost/stolen key must be reported to Facilities Management and Public Safety immediately.

Key Request - Building Access

Key requests for building access are processed and approved as follows:

  • GCC Key Request Form (.pdf) must be signed by the Department Chair/Manager before it is submitted to Facilities Management.
  • The key holder will be notified by email when the key(s) is/are ready for pick up. The key holder must sign for the key(s).
  • Replacement requests for lost/stolen keys require a Public Safety incident report to be filed before the request can be submitted.
  • When submitting a replacement request for a lost key, a receipt from Business Services for payment of each key must be attached to the key request form.  Lost keys will be replaced at a cost of $5.00 per key. 
  • Replacement requests for a damaged key MUST have the damaged key attached to the key request form.

Key Request – Furniture, Fixtures & Equipment (FF&E)

Key requests for FF&E including cabinet, desk, or file drawer keys and media cabinet keys are processed and approved as follows:

  • An online FF&E Key Request Form must be submitted with the location, type of request, and key number located on the lock cylinder.
  • Facilities Management will create a work order to have the locksmith cut the key.
  • The key holder will be notified by email when the key is ready for pick up.
  • All requests for media cabinet keys must be approved in advance by the HelpDesk & Media Services Manager.
     

Contact:

Building: Administration (A) - 57
Phone: (623) 845-3030
Fax: (623) 845-3025
Hours of Operation

Fall/Spring

Mon. - Fri. 6:30 a.m. - 4 p.m.

Summer

Mon. - Thurs. 7 a.m. - 5:30 p.m.